#Excel if then formula with color how to

The color scales are shades with gradations of two or three colors. The color scale in conditional Formatting excel applies color to cells in a cell range based on their values. Their function is identical just select the option and color you prefer.Ĭlick OK, and then the sheet will reflect the added rule. You’ll see two options – one for Gradient Fill and one for Solid Fill. * Go to Home > Conditional Formatting > Data Bars.

#Excel if then formula with color how to

You can follow the steps below to understand how to use conditional formatting in excel: Note: Make sure that you do not include any Row/Column total in the range. A short bar means the value in that cell is low compared to the rest of the values in the range and a long bar means the value is high compared to the rest of the values in the range. Excel Data Barsĭata Bars is simply a bar graph inside a cell, and the length of the bar relates the value of the cell to other cell values in the selected range. Let’s say you have selected Top 10 Items from the dropdown, and the dialog box will give you the option of changing the value of ’10’ to a different value and choosing the Formatting to apply to cells satisfying the chosen criteria. * Based on the selection in step 2, a dialog box will open. * Go to Home > Conditional Formatting > Top/Bottom Rules > Select appropriate rule _Top 10%, Bottom 10, above average, etc.) You can follow the steps below to apply this conditional formatting excel rule: Note that this works only for cells with a numeric value. It can also be used to mark values that are above or below average. It can be used to identify top customers by sales amount or bottom candidates by their score. This rule is helpful to highlight/identify the top (or bottom) nth data in the set (by value or percentage). One of the limitations is that the conditional format is always applied based on the current date. Finally, you choose the formatting of one of the pre-defined formats or set up your custom format. In the dialog box, click on “Edit Rule,” and from the dropdown, select “greater than or equal to.”ĭate Occurring – Click on Home > Conditional Formatting > Highlight Cells Rule > A Date Occurring.įrom the dropdown, you can select from the options: Yesterday, Today, Tomorrow, Last Month, Next Month, etc. To do that, select the Manage Rule options from the Conditional Formatting excel dropdown. Note: If you want the condition to be “greater than or equal to” instead of just “greater than,” you can edit the existing condition. * Go to the Home tab > Conditional Formatting > Highlight Cells Rule > Greater than * Select the cells where you have the Formatting * In the dialog box, type in the amount that should be the sales target and select the Formatting. For instance – You can use Excel to highlight sales values that have exceeded the sales target specified by the manager or highlight costs that are lower than the budget specified. Greater than – You can use conditional formatting in Excel to quickly highlight cells that contain values greater than a specified value.

Let’s look at each of those functionalities one by one: Highlight Cells Rule Just like highlighting duplicate values, there is various in-built Conditional formatting functionality in Excel. * The duplicate invoice numbers will be highlighted. * In the dialog box, select the formatting style > Click OK * Click Highlight Cells Rules > Duplicate Values * Go to Home > Under Styles Group > Select Conditional Formatting * Select the cells you want to format, i.e., A2:A21 Follow the steps below to get the desired output:

You can use the conditional formatting in excel to do this. There are a few entries that are duplicates, and you want to highlight those invoice numbers. You have a list of details regarding various invoices. To understand how conditional Formatting works, let’s consider a basic example. How to Use Conditional Formatting In Excel You can use Formatting to highlight cells meeting the conditions you specify.įor example, you would want to highlight: Adding your own formula to a conditional formatting excel rule gives you the power and flexibility to apply exactly the Formatting you need. You can either use the built-in formatting rules available or create your own formula as per your requirement.

* A format that should be applied if the condition is met. * A conditional expression that returns TRUE or FALSE. It allows you to apply it like data bars, colors, icons, etc., to one or more cells based on the cell value.

It helps you to focus on key information, visualize data, make worksheets easier to understand, and keep you on top of your workload. It’s a feature that enables you to highlight cells based on certain criteria.